Registering a cosmetic product in the European Union (EU) is a crucial step to ensure compliance with Regulation (EC) No. 1223/2009. This process is managed through the Cosmetic Products Notification Portal (CPNP), where all cosmetic products must be registered before being marketed. Below is a simplified guide to completing the registration successfully.

Step 1: Create a CPNP Account

The first step is to register on the CPNP portal as a Responsible Person (RP) or distributor. The RP is responsible for ensuring compliance and acts as the primary contact for regulatory authorities. This can be:

• A manufacturer based in the EU.
• An importer bringing products into the EU.
• A designated third party handling compliance.

Step 2: Prepare the Required Documentation

Before submitting your product, you must gather essential documents to prove compliance with safety regulations.

Key documents include:

• Product composition – full ingredient list with concentrations.
• Safety assessment – conducted by a certified expert.
• Compliance with Good Manufacturing Practices (GMP).
• Product labels and packaging images.

Important: If the product contains nanomaterials, these must be notified at least six months before market entry.

Step 3: Submit Product Information in CPNP

Once all documents are prepared, the RP must enter the required data in the CPNP system, including:

• Product name and function.
• Responsible Person’s details.
• Ingredient list and formulation.
• Labeling and safety information.

After submission, the system generates a unique CPNP notification number, confirming that the product is officially registered.

Key Takeaways

• CPNP registration is mandatory before selling cosmetics in the EU.
• Accurate documentation is required for compliance.
• Nanomaterials must be pre-notified in advance.
• The notification number confirms legal registration but does not require pre-market approval.

By following these steps, manufacturers and importers can successfully register their cosmetic products and legally sell them in the EU market.